Parks and Recreation Meeting Minutes of September 20, 2010
Attendance:
Committee Members: Lauren McMullen (LM), Rita Mullin (RM); Sergio Coviello (SC), Mike Fitzpatrick (MF); Patricia Filmore (PF)
Staff: Sheila Sturdevant (SS), Marty Tilton (MT), Lynne Clemens (LC), Maureen Stevens (MS)
Tardy: Billie Luker (BL) arrived at 7:50pm
Absent: none
7:18pm Quorum, meeting called to order Lauren McMullen
Audience of Citizens: None
Acceptance of Minutes: 09/13/10
(MF) Mike Fitzpatrick made a motion to accept minutes as is for 09/13/10 meeting
(PF) Pat Fillmore seconds the motion.
Accept: 5 Opposed: 0 Abstained: 0
Motion Passed
New Business
Wine & Food 2011 (SS)
Sheila asked the committee if the Wine & Food will still be handled under LUC and if it is going to be marked for a specific reason this year. The Committee stated that the Wine & Food will remain under LUC and will be geared toward the Pavilion and other upcoming projects.
Old Business
Parks Director Updates (MT)
• Bathrooms project at IRP
Marty updated that the bathrooms are doing well, no major issues.
• Neptune Structure
The Neptune was delivered today 9/20/10. It should be installed within the next week.
• Lights at Maguire Field (MF&MT)
Youth Soccer League is offering to pay for the installation of two light poles with lights at Maguire field. Youth Soccer would have to gift us the practice lights. Marty will research and bring back to the committee.
Recreation Director Updates (LC)
• VTH System Purge
Lynne informed the committee that there was a problem with the VTH online Registration System and the system was purged this past Wednesday and Thursday, therefore on Friday evening she Maria and Sheila had to go back to the office and research all transactions and re-input all transactions. Lynne sent an email blast to the entire Recreation email database making them aware of the situation.
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• New Employees
Lynne informed the committee that she hired three new instructors.
Operations Director Updates (MS)
• Revolving Account
Maureen updated the committee that the revolving account is staying as is right now. And a new account has been created under the title of “Turf and New Growth”. This will allow the department to continue to function properly with the accounting end of things.
By July of 2011 a decision will have to be made on how to deal with the Charter and the restrictions.
Lauren suggested going to April 2011 Town meeting about seeing if we can go to an Enterprise status.
Rita suggested that she and Maureen meet with the Hillview Commission and review how their Enterprise runs and get some background research.
FY10 Financials will be handed out at the next meeting for everyone to take and review and then will be discussed at the meeting after that.
LUC Updates (RM)
• 2010 Commissioners Cup Golf Tournament October 3rd, 2010
Rita is asking for everyone to promote the LUC golf tournament on October 3rd. Anyone who has names of people that would like to join should get the names to Sheila ASAP.
• Pavilion
LUC does want to see water and electricity included in the project. LUC would like to know if we could do the project for $77k, if so then we can agree to move forward. However, we need to wait to hear if the grant is awarded before we can proceed. Discussion was had about whether there should be charcoal grills installed. Discussion was table until we hear on the grant, which should be in the middle of October.
FONRPRC, Inc Update (SS)
• Fall shopping Trip
10/23/10 schedules a North Conway $40 p/p. Deluxe coach bus trip from 8:45-10pm at night.
• New Fundraising ideas
A couple new fundraising ideas were brought up and being researched. One is a cookie walk and the other is a flag football event.
Other Business
• Athletic Sub Committee Meeting
Mel Webster confirmed Athletic Sub Committee meeting will be held tomorrow. He asked for a quote for the signs at the HS turf field to be brought to the meeting. Marty will also bring the photo of the set up for the signs so the committee can get a visual on how everything is being planned out.
• Next Meeting date (SS)- was schedule for October 6th and has been changed until October 4th at 6-7pm at the High School modular café just before Town Meeting begins. Sheila will book the space.
• Agenda items for next meeting date (SS)
o Wine and Food
o Athletic Sub Committee reports
Adjournment
(RM) a motion was made by Rita Mullin for the meeting to adjourn to adjourn at 8:pm.
(MF) Mike Fitzpatrick seconds the motion.
Accepted: 5 Opposed: 0 Abstained: 0
Motion passed.
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